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Privacy Policy

Individuals who visit the Oak Lawn Public Library website are important to our Board and staff. Because visitors to our website are important, we do not capture personal information about them without their permission. We endeavor to collect only the minimum amount of information needed to meet the purposes for which the website was created.

Use of This Policy
Various websites are linked through the Oak Lawn Public Library website. State and local government agencies may have their own privacy statements posted on their sites, which take precedence over this policy. The Oak Lawn Public Library Privacy Statement does not apply to non-Oak Lawn Public Library websites that may be linked from the library’s website. Visitors should read the privacy policies of individual sites and be cautious about providing personally identifiable information without a clear understanding of how the information will be used.

Terms and Conditions Conditions of Use
Use of the Oak Lawn Public Library website constitutes agreement to our terms of use. We encourage you to review the following information carefully.

Protecting your Account
Some portions of this website permit username and passwords to be used. You are responsible for protecting your unique username and password and you agree to be responsible for all activities performed under your user account.

Limitation of Liability
This site is provided by Oak Lawn Public Library on an www.olpl.org is at your own risk. Oak Lawn Public Library cannot warrant that this site, our servers, or email communications affiliated with the use of this website, are free from viruses. Oak Lawn Public Library will not be responsible for any damages of any kind resulting from use of this website, including but not limited to direct, indirect, incidental, punitive, and consequential damages.

Personally Identifiable Information
Personally identifiable information will not be collected unless you voluntarily send an email message, fill out and send an online form, or fill out personal information and send in a survey. Your choice not to participate in these activities will not impair your ability to access certain information (though you may not be able to complete the transaction or service online). Unless specifically protected under state law, any information provided may be inspected by the public or disclosed in a legal proceeding.

Email Messages
Email messages, sent to any Oak Lawn Public Library address, will be treated the same as any other written communication. They may be subject to public inspection or legal disclosure and may be saved for a period of time before they are destroyed. Email or other information requests sent to the library website may be maintained in order to respond to the request, forward that request to the appropriate agency, or to provide the web designer with valuable customer feedback to assist in improving the site. Email addresses obtained as a result of a request to the library site will not be sold or given to private companies for marketing purposes.

Electronic Forms
Any other information provided by a visitor at the request of an agency of Oak Lawn Public Library, such as the completion and electronic filing of a form, will be considered to be voluntarily provided by the visitor and will be treated in the same manner as information provided in written form or in person during a visit to the agency. Information provided may be subject to public inspection and legal disclosure and may be saved for a period of time before it is destroyed.

Delivery Policy
During class registration a printable page will be available those providing an email address will receive confirmation via email. Class fees are non-refundable.

Changes in Policy
Oak Lawn Public Library reserves the right to modify, alter, delete and update these policies at any time we see fit. Such alterations do not nullify our rights if infringements or breaches occurred under a previous version of these conditions.

Policy Update 2/19/13

Fines & Fees

Circulation
Non-resident card / Determined annually
Fine for most overdue materials / $.10 a day
Fine for overdue videos/electronic games / Beyond Books / $1.00 a day
Fine maximum for overdue materials / $5.00
Lost or damaged CD case, barcode or RFID tag / $1.00
Lost or damaged DVD case / $5.00
Lost or damaged audio book case / $10.00
Lost or damaged item / As listed in SWAN
Lost or damaged item processing fee / $5.00
Collection agency fee / $10.00

Computer Services
Computer access for non-residents / $1.00 an hour
(complimentary hour for library card holders)

Printing & Photocopies
Black and white printing / copying / $.10
Color printing/copying / $.30
3-D printing / As necessary

Meeting Rooms
Non-resident / $50.00

Computer Training Center
Non-resident / $50.00

Programs
Library programs and classes / As necessary

Meeting Room Policy

The Oak Lawn Public Library has meeting rooms available to community organizations whose objectives are cultural, educational or civic in nature. Use of meeting rooms does not constitute endorsement by the Oak Lawn Public Library. The Library will not discriminate in making meeting rooms available on the basis of race, national origin, religion, sex, sexual orientation, age, political affiliation, or physical limitation.

I. Priorities
Priority will be given as follows:

  1. Library sponsored programs
  2. Friends of the Oak Lawn Library
  3. Oak Lawn Community Library Foundation
  4. Oak Lawn residents, businesses and organizations
  5. All others

II. Meeting Room Access

  1. Meeting rooms are available during regular Library hours.
  2. Meetings must end 15-minutes prior to closing.
  3. Meetings must be open to the public.
  4. Users must not require fees or request donations.
  5. Users must comply with the Americans with Disabilities Act (ADA) and are responsible for providing, and if necessary paying for, qualified interpreters or auxiliary aids, upon request,
    to individuals who require certain accommodations, which would enable them to observe or participate in the meeting.

III. General Rules and Restrictions

  1. Light, refreshments such as donuts or cookies (alcoholic beverages prohibited) maybe served when pre-approved by the Library. The group is responsible for leaving the room in the condition in which it was found. Charges may be assessed for any extra cleanup.
  2. The applicant must be present at all times.
  3. The Library is not responsible for personal possessions.
  4. The applicant is responsible for the behavior, well-being, and safety of participants. Adequate adult supervision of minors is required at all times.
  5. Library staff will not be available to change the established room arrangement.
  6. Audiovisual equipment is available in all rooms. If use is required, notice must be given on the reservation. Best practice involves electronic presentations connect to equipment by USB drive.
  7. Wireless internet access is available in all meeting rooms. Meeting room phones are only for emergencies.
  8. For the safety of all in attendance, users must read a statement at the opening of each meeting that identifies the available emergency exit routes and cautions against using the elevator during emergency situations. A copy of the statement and an evacuation map, along with a required Hold
    Harmless/Indemnity Agreement, are provided to each applicant on the day of the meeting, upon checking-in at front desk.
  9. Partition walls are thin; please be respectful of the noise level for those in the adjoining rooms.

IV. Prohibited Activities
Library Meeting Rooms cannot be used for the following activities:

  1. The sales, promotion, or advertisement of a commercial product or service.
  2. Conducting classes or programs that involve a fee for participation.
  3. Employee recruitment.
  4. Gambling.
  5. Social functions including, but not limited to, weddings, anniversary parties, and fundraisers.
  6. Legal depositions or proceedings pertaining to a lawsuit.
  7. Political meetings supporting or opposing a proposition or candidate.

V. Reservation Process

  1. All requests are to be made online at meetingrooms.olpl.org. Reservations are approved on a first-come, first-served basis within 3-business days of submitting a request. An e-mail address is required.
  2. Meeting rooms are reserved up to 90-days in advance.
  3. The Library requires that room reservation requests are submitted 7-days prior to an event. Applicants will receive an email confirmation upon approval.
  4. The applicant must be a member of the sponsoring organization.
  5. The Library reserves the right to change meeting locations without prior notice.
  6. The Library determines if a request monopolizes space and unfairly restricts use by other organizations. In general, this means no more than four meetings in 30 days.
  7. If a meeting is canceled, notify the PR Assistant or go to meetingrooms.olpl.org.
  8. In the event of an emergency closing of the Library, all reservations are canceled and paid fees will be refunded. Library staff will attempt to inform the applicant.

VI. Meeting Room Fees

  1. Meeting rooms are free to Oak Lawn’ residents, businesses, and organizations; the requestor must be eligible for an Oak Lawn Public Library card. The Library requires a fee for use by non-residents, and businesses and organizations outside of Oak Lawn. Payment of the non-refundable fee is required for confirmation of the reservation by check (made payable to Oak Lawn Public Library ). Checks must be received within 7-days of the reservation submission or the request will be denied.

VII. Publicity

  1. All advertisements and announcements must clearly state that the meeting is not sponsored by the Oak Lawn Public Library.
  2. The Library will not handle attendee registration and the Library is not to be included as a source for further information about the meeting.

VIII. Non-Compliance
The Oak Lawn Public Library will discontinue the use of meeting rooms for those who do not abide by this policy or disrupt Library operations. This policy is not all-inclusive. Approval of meetings not described in this policy and any exceptions to this policy will be determined by the Communications & Marketing Manager or the Director.

Revised: 11/19/19 (Policy 3.2 / Meeting Rooms)

Internet Policy

ACCESS TO ELECTRONIC INFORMATION

Mission Statement
The Oak Lawn Public Library is a rich learning environment that engages and strengthens the community through diverse collections, programs, and services.

The Oak Lawn Public Library provides Internet access, as well as other electronic formats to individuals, as a tool to obtain information. In addition to direct line access to the Internet on equipment owned by the Library, the Library may provide designated areas where patrons may access the Internet on their own computer equipment capable of receiving wireless signals. The Library cannot assume responsibility for the security of personally owned hardware and software used on Library premises.

Various formats of electronic information are extended to patrons as a privilege, not as an automatic right or as an obligation of the Library. Procedures for use of the Internet will be determined by staff and access privileges may be modified and/or suspended at the discretion of the Library.

The vast majority of information and data obtained via the Library’s electronic format is generated outside the Library. Therefore, it is impossible for the Library to guarantee accuracy or prevent access to controversial materials in electronic format. The Library assumes no responsibilities for any damages, direct or indirect, or any illegal or criminal activity arising from use of its connection to Internet service. As a public facility, the Library may limit content viewed on any electronic device on Library grounds that is deemed by l staff to fall outside the overall standards of our community and inappropriate to the sensibilities of a group setting. The Library is dedicated to protecting and promoting intellectual freedom and will not control or monitor information in electronic format. The Library may employ software to filter Internet access in the Youth Services Department.

This system provides no guarantee that every objectionable item can be avoided. It is the parents’ responsibility to monitor their own children’s use of the Internet if they wish to ensure that their children view only material they approve. Wireless Internet access viewed by patrons on their own computer equipment shall be filtered by the Library.

Freedom of Information Act (FOIA)

View the OLPL-approved FOIA Policy here

 

Compensation & Personnel Policies

COMPENSATION

In accordance with Section 7.3 of the Open Meetings Act, a list of all employees whose total compensation package exceeds $75,000 is available HERE

PERSONNEL POLICY

GENERAL
The Personnel Policy of the Library does not give any employee or potential employee a property or liberty interest in a specific classification or position. The overall responsibility for selection and hiring of staff lies with the Director. Employment is contingent upon passing a criminal background check and formal approval by the director.

CITIZENSHIP
The Library requires that employees hired after November 6, 1986, be either a United States citizen or authorized to be employed in the United States. Verification of this must be provided at the time of hiring and shall consist of either a United States passport, a certificate of citizenship or naturalization, an unexpired foreign passport authorizing U.S. employment, or a resident alien card containing the applicant’s identification and U.S. employment authorization. If applicants do not have any of the above documents, they may provide instead the following combination of documents: either a Social Security Card or U.S. Birth Certificate, and a driver’s license or similar State identification.
AGE – The Library does not employ individuals under the age of 16 unless proper work permits are obtained and verified prior to the commencement of employment. Any employee working with a work permit shall have a limited work schedule to accommodate school night work restrictions. The library has no mandatory retirement age.

EQUAL OPPORTUNITY EMPLOYMENT
The Oak Lawn Public Library is an Equal Opportunity Employer and does not discriminate on the basis of race, faith, ethnic origin, sex, age, sexual orientation, disability, or other factor prohibited by law.